Every plan includes a set number of users. Add more whenever you need them. Your first paid plan starts with a 7-day free trial.
Create, document and share step-by-step guides, SOPs and interactive walkthroughs, with AI agents to help you write and refine them.
$0 per month forever
Up to 3 users
Get startedIncludes
No credit card required
Unlimited guides, Journeys and interactive walkthroughs. Ideal for one or two users. On Web and Desktop.
$20 per month billed monthly
1 user included, up to 3, then $5 each
Start free trialEverything in Free, plus
7-day free trial on your first paid plan
Everything in Pro tailored to a whole team, with trackable process runs, assignments & reminders and a larger AI allowance.
$50 per month billed monthly
5 users included, then $5 each
Start free trialEverything in Pro Personal, plus
7-day free trial on your first paid plan
Process automation, Document Intelligence, QA and integrations for organizations that need more control.
$90 per month billed monthly
5 users included, then $10 each
Start free trialEverything in Pro Team, plus
7-day free trial on your first paid plan
Create your workspace
Start on Free with up to 3 users. No credit card required.
Try a paid plan for 7 days
Choose a plan in Settings. Your first paid plan starts with a free trial.
Cancel at any time
Cancel before the trial ends and you aren't charged. Your guides stay in your workspace.
Prices exclude VAT and sales tax. Tax is added at checkout based on your country or region.
Guidelane Studio keeps your guides on your own devices and network. Licenses start at $49 for Personal or $79 per license for Business, with no subscriptions.
7 days with every feature, including Guidelane Library. No credit card required. Refunds within 30 days.
For individuals
$49 one-time
For teams of any size, from a small department to a whole enterprise
$79 per license, one-time
Everything in Personal, plus:
| Plan and users Billed monthly. Prices per month, before tax. | Free $0 Get started | Pro Personal $20 Start free trial | Pro Team $50 Start free trial | Business $90 Start free trial |
|---|---|---|---|---|
| Plan and users | ||||
| Users included | 3 | 1 | 5 | 5 |
| Maximum users Pro Personal stops at 3 users. For more, choose Pro Team. | 3 | 3 | No limit | No limit |
| Each extra user, per month Each user past the included number adds this amount a month. | $5 | $5 | $10 | |
| Free trial A workspace's first paid plan starts with a 7-day trial. Cancel before it ends and you aren't charged. | 7 days | 7 days | 7 days | |
| Capture and record About Guidelane Desktop | ||||
| Record with the Browser Extension | ||||
| Recorded guides A recorded guide is any guide you record with the Browser Extension or Guidelane Desktop. Each recording becomes a visual step-by-step guide. | 3 | Unlimited | Unlimited | Unlimited |
| Record any app with Guidelane Desktop Record on Mac and Windows, then upload the recording to your workspace as a guide. | ||||
| Redaction and data masking The Browser Extension and Guidelane Desktop redact sensitive data in your recordings automatically. Passwords, keys and tokens are always redacted. Email addresses, phone numbers, card numbers, bank accounts and street addresses are redacted until you turn them off. | ||||
| Create and edit About step-by-step guides | ||||
| Guides | 25 | Unlimited | Unlimited | Unlimited |
| Tips, warnings, decision branches and tables | ||||
| Annotate, zoom and redact screenshots | ||||
| AI drafting and editing | ||||
| Generate a guide from a document | ||||
| Processes | ||||
| QA / Test cases Beta Turn a recorded process into a test case with expected results. Run a QA session from the recording to check that all recorded steps still pass their expected results. | ||||
| Knowledge guides Beta Document Intelligence: upload PDFs, Word, Excel or text files to a guide and ask questions about them through Sage. Sage can answer questions about your documents and explain their contents, citing each source. | 500 MB | |||
| Journeys | ||||
| Guidance and Autopilot in the browser A Journey opens a recorded guide on the live website and highlights each step, or performs the steps for you in Autopilot. | ||||
| Journeys in desktop apps on Mac and Windows | ||||
| Self-healing steps Your Journeys keep working when a page changes or an app gets a redesign, so you don't have to record your guides again after every update. | ||||
| Journey health | ||||
| Journey Automations Let a Journey run a whole process on its own, from start to finish. An automation fills in the details a Journey would otherwise stop and ask for, like names or account numbers. Save different details in each automation, and one recording handles every customer, employee or case. | ||||
| Sage and AI About Sage | ||||
| AI credits a month AI credits cover the AI features in Guidelane, from drafting and improving guides to asking Sage. Your whole workspace shares them, and they refill every month. | 100 | 5,000 | 10,000 | 20,000 |
| Sage guide assistant | ||||
| Sage workspace assistant | ||||
| Semantic search Find guides by what they mean, not only by the words in them. Search for "add a colleague" and you also find "Invite a user to your workspace". | ||||
| Bring your own AI provider | Preset provider | |||
| Share, embed and export | ||||
| Share inside your workspace | ||||
| Public links and embeds | ||||
| Interactive demos Turn a recorded guide into a clickable demo. Users click through the recorded interactions at their own pace, step by step. | ||||
| Export to Markdown, HTML and JSON | ||||
| Export to PDF, Word, GIF and video | ||||
| Remove the "Made with Guidelane" badge | ||||
| Your logo, accent color and brand name on shared guides | ||||
| Collaborate | ||||
| Comments, replies and mentions | ||||
| Collections, categories and tags | ||||
| Teams and team-only guides | ||||
| Private guides | ||||
| Workspace insights | ||||
| Process runs and QA About processes | ||||
| Process runs with an owner for each step Start a run, give each step an owner, and track what's done, skipped or blocked. | ||||
| Scheduled runs and reminders | ||||
| QA test runs on several devices Beta | ||||
| Download a Playwright test, send CI results back | ||||
| Integrations and API | ||||
| Jira Cloud | ||||
| Outbound webhooks | ||||
| REST API with scoped keys | ||||
| Security and administration | ||||
| Admin, Editor and Viewer roles | ||||
| Sign in with a password, an emailed code or social sign-in | ||||
| Sign out everywhere | ||||
| Download your data and delete your account | ||||
| Support | ||||
| Email support | ||||
| Priority support | ||||
| Record and present Paid once. Prices before tax. | Free trial $0 for 7 days Download | Personal $49 one-time Buy Personal | Business $79 per user, one-time Buy Business |
|---|---|---|---|
| Record and present About Guidelane Studio | |||
| Record in any app on Mac and Windows | |||
| Redaction on the device, with data masking | |||
| Present guides as slideshows | |||
| Journeys on Mac and Windows | |||
| Export to PDF, Word, PowerPoint, Markdown, a web page, GIF and video | Until the trial ends | ||
| Library and AI About Guidelane Library | |||
| Library on your device, a shared folder or a synced folder | |||
| Guidelane Library server A server you install on your own network, so a team shares one library of guides. | |||
| Optional AI with your own key or a local model | |||
| Licenses and devices | |||
| Devices | The device it started on | One person on up to 3 devices | One person on up to 3 devices, for each license |
| Manage every license and device in one place | |||
| Automatic rollout to company devices Jamf, Intune, Kandji and Group Policy | |||
| Activation on a device that is never online Guidelane Studio shows a code, you create a certificate for it on another device, and you open that certificate in Guidelane Studio. | |||
| Updates included | |||
| App languages English, German, French, Spanish and Italian | |||
Prices exclude VAT and sales tax. A Guidelane Studio license can be refunded within 30 days.
See Guidelane StudioStill have a question? Contact us.
Each plan's price covers its included users. Pro Team and Business include 5, and each extra user is added to your subscription. An invite holds a seat until it's accepted or expires after 72 hours.
Billing starts when the trial ends. Cancel before then and you aren't charged. If you cancel, the workspace moves back to Free and keeps its guides.
Yes. An admin changes the plan in Settings. An upgrade is charged right away, prorated. A downgrade is credited to your next invoice.
Choose "Manage Billing" in Settings. You keep your plan until the end of the period you paid for.
No. Prices exclude VAT and sales tax. Checkout adds the tax for your country or region and shows it before you pay.
You pay in euros in the EU and EEA, in Swiss francs in Switzerland and Liechtenstein, and in US dollars everywhere else. The amount is the same number in each currency. This page picks the currency for your location, and you can switch it to compare.
AI credits cover the AI features in Guidelane, such as drafting and improving guides or asking Sage a question. Your whole workspace shares them, and they refill every month.
Not for the Browser Extension, which works on every plan, Free included. Guidelane Desktop and Journeys start with Pro Personal.
Guidelane keeps your guides in your workspace in the cloud, billed monthly or yearly. Guidelane Studio keeps them on your own devices or server, and you pay once.
Subscriptions are not refunded, but you can cancel at any time. Guidelane Studio licenses can be refunded within 30 days.
Every plan
Click through a task in your browser and get a finished step-by-step guide, with screenshots and written steps.
About the Browser Extension
Pro Personal and up
Record any app on Mac and Windows, then upload the recording to your workspace.
About Guidelane Desktop
Pro Personal and up
Ask a question in your own words and get the answer from every guide in your workspace, with the steps to follow.
About SageFree covers 3 users and 25 guides. Your first paid plan starts with a 7-day free trial.